1- Quality and Academic Accreditation Committee (QAAC)

Name Membership
Dr. Ibrahim Hakeem Chair
Dr. Ali Alhamami Member
Dr. Abdulnoor  Ghanim Member
Dr. Saleh Al-Salem Member
Dr. Ahmed Abd El Aal Member
Dr. Ahmed Abd El Aal Member
Dr. Abdulaziz Al-Shehri Member
Dr. Ahmed Maglad Member

 

Tasks

  • Preparing and reviewing academic accreditation reports.

  • Promoting and establishing a quality culture in the department.

  • Adopt a standard level of quality that complies with national and international standards.

  • Developing the skills of academic and administrative staff in the department in the field of quality.

  • Conducting comparative performance studies (Benchmarking).

  • Organizing programs and events in the field of academic accreditation.

  • Support communication between the department and other scientific and academic departments in the college and beyond.

  • Conducting self-evaluation studies of the department to obtain (or renew) the National or International accreditation.

  • Follow-up the quality related work of other committees in the department and coordinate the work between them.

  • Receiving and anlyzing periodic and annual reports related to quality from the other committee’s department.

  • Preparing reports on the regularity of the quality work of the other committees and submitting reports to the CE chairman.

  • Propose an operational plan for the department with the appropriate performance indicators.

  • Supervise the implementation of the college strategic objectives and executive projects that are related to the department.

  • Any other work and tasks assigned to the committee by the chairman of the department.

1.1 Operational Plans and KPIs Committee (sub-committee)

Name Membership
Dr. Ahmed Maglad Chair
Dr. Ismail Elkhrachy Member
Dr. Moustafa Abdulrahim Member
Dr. Abdullah Al-Homidy Member

 

Tasks

  • Developing operational plans‏ ‏‎ and performance indicators to implement objectives of the ‎department's program. ‎
  • Assessing the Performance indicators during implementing the terms and stages of the ‎operational plan.‎
  • Supervising and monitoring the achievements of the operational plan projects to ensure its implementation with respect to its time plan.
  • Prepare the progress report of each project and its performance indicators.
  • Any other work and tasks assigned to the committee by the chairman of the department

1.2 Surveys (sub-committee)

Neme Membership
Dr. Abdulaziz Al-Shehri Chair
Dr. Abdullah Al-Homidy Member
Dr. Ahmed Maglad Member

 

Tasks

  • Distribution (physical and online) of various student questionnaires (course questionnaires, second-year course questionnaires and graduate students' questionnaires) on schedule.
  • Inform and guide students on how to complete these questionnaires objectively.
  • Collect student questionnaires and send them to the QAAC for data analysis.
  • Follow up the results of student questionnaires and prepare periodic reports.
  • Submit a quarterly and annual report on the results of the questionnaires and their observations to the QAAC.
  • Any other work and tasks assigned to the committee by the chairman of the department.

2. Academic Program Committee

Name Membership
Dr. Abdulnoor  Ghanim Chair
Dr. Mohammad Alharthai Member
Dr. Gamil Mahyoub Member
Dr. Ahmed Maglad Member
Dr. Moustafa Abdulrahim Member
Dr. Abdullah Al-Homidy Member

 

Tasks

  • Developing academic programs and scientific curricula in accordance to the needs of the community and the labor market.
  • Prepare a report on the status of courses in terms of availability and updating of course descriptions and adherence to models prepared by international academic accreditation and the National Academic Accreditation Authority.
  • Propose and develop study plans for the program.
  • Update and modify and develop the study plan.
  • Review the characterization of courses and measure their suitability and achievement of national and international accreditation requirements and proposals made by faculty members.
  • Propose mechanisms to review and evaluate the proposals for improvement and development submitted by the faculty members for all courses taught.
  • Propose and develop mechanisms to consider requests of transfer to the department from other departments of the college or from other colleges in the university or from departments and colleges in other universities.
  • Propose and develop mechanisms to equalize and calculate courses for transferable or transferred students.
  • Follow-up the implementation of the new resolutions after they have been approved and prepare a report on the success of the proposed development in providing the actual needs of students to ensure the proper preparation of the labor market.
  • Prepare a report on the difficulties of applying these proposed decisions and submit it to the QAAC to take appropriate steps.
  • Follow-up and update course description forms at the beginning of each semester and group them in the prepared file.
  • Identification of the training needs for faculty members and students to implement E-Learning appropriately.
  • Prepare the annual program report and review the required improvement plans.
  • Any other work and tasks assigned to the committee by the chairman of the department.

3. Labs, Safety, and Learning Resources Committee

Name Membership
Dr. Mohammed Abo-Saq Chair
Dr. Ibrahim Hakeem Member
Dr. Ahmed Abd El Aal Member
Dr. Mohammad Alharthai Member
Dr. Amer Fennes Member

 

Tasks

  • Ensuring the readiness of the classrooms and facilities assigned to the department in the college and reporting any defects and following up the repair procedures.
  • Ensure that there is periodic maintenance of the Labs and replace the damaged equipment or components at the end of each semester.
  • Ensure that there is periodic maintenance of the Labs and replace the damaged at the end of each semester.
  • Equipping laboratories with the necessary furniture as well as appropriate educational and guidance methods.
  • Monitoring the need for laboratories for devices and tools.
  • Preparing and equipping the department's needs of teaching methods and techniques and following up on modernization and maintenance.
  • To ensure the needs of the department for classrooms, meetings, and facilities for all activities of the department and students.
  • Update and develop public safety measures and crisis and disaster response plans.
  • Ensure that security and safety measures are implemented by all employees of the department and students.
  • Supervising laboratory readiness for teaching and applying scientific research to students.
  • Identify each laboratory with a sign in the name of the lab and the names and personal pictures of the masters supervising this Lab.
  • Follow up on the department's orders with the college administration regarding scientific equipment and laboratory equipment.
  • To maintain the inventory of the number of books and volumes of the program at the Central Library of the University
  • Organize various visits to faculty and student representatives to libraries.
  • Ensuring the availability, updating, and increasing the availability of students' scientific resources
  • Submit all periodic reports to the QAAC.
  • Any other work and tasks assigned to the committee by the chairman of the department.

4. Students and Graduate Affairs Committee

Name Membership
Dr. Ahmed Abd El Aal Chair
Dr. Ibrahim Hakeem Member
Dr. Ismail Elkhrachy Member
Dr. Ahmed Maglad Member
Dr. Mana Almansour Member
Dr. Moustafa Abdulrahim Member

 

Tasks

  • Preparing, updating, and distributing the academic guidance annual booklet for students at the beginning of the semester with the publication of an electronic version of it on the college's website.
  • Raising and following-up student awareness of supporting services and activities provided by the college and the university.
  • Ensure that faculty members are committed to providing the entire summary of the course, its contents, objectives, evaluation methods, timings, and distribution of grades in the first lecture for each course.
  • Provide career and professional guidance to students.
  • Preparing and implementing mechanism for Identifying weak students and advising.
  • Preparing and implementing mechanism for Identifying talented and gifted students and sponsor them.
  • Submit all periodic reports to the QAAC.
  • 8.  Propose extra-curricular student activities annually and supervise the proposed activities.
  • Prepare an annual report on all extracurricular student activities and submit it to the QAAC to write the quarterly and annual report on the activities.
  • Establishing and periodic updating of a database of program graduates.
  • Developing communication programs, whether electronic or otherwise, to document the relationship between graduate students and employers.
  • Establishing an effective mechanism to provide employment opportunities for graduates in their specialization fields.
  • Forms sub-committees to conduct the committee's tasks and follow up on their implementation.
  • Any other work and tasks assigned to the committee by the Chairman.
     

4.1 Graduation Projects (sub-committee)

Name Membership
Dr. Mohammed Abo-Saq Chair
Dr. Abdullah Al-Homidy Member

 

Tasks

  • Encourage students' participation in scientific research.
  • Preparing and evaluating the instructions of graduation projects for programs, registration procedures, monitoring of results and preparing the necessary models.
  • Preparing a database of graduation projects in the department and its supervisors.
  • Preparing a mechanism to evaluate graduation projects and a mechanism for evaluating and following up students.
  • Forming and announcing committees and dates for discussing graduation projects.
  • Urge scientific publication in world-class scientific journals.
  • Any other work and tasks assigned to the committee by the chairman of the departme

4.2 Field Training (sub-committee)

Name Membership
Dr. Abdullah Al-Homidy Chair
Dr. Gamil Mahyoub Member
Dr. Amer Fennes Member

 

Tasks

  • Consider field training requests and related matters.
  • Preparing and developing instructions and procedures for field training for programs, evaluating students and monitoring the results and models related to all this.
  • Prepare a database of trained institutions accredited by the college to train students, including the names of the institutions addressed and methods of communication.
  • Preparing a contract document and a cooperation agreement between the college and institutions that have a desire to accept the college students for training.
  • Preparing standard models for field training reports and assessment.
  • Forming and announcing committees and dates for discussing field training reports.
  • Any other work and tasks assigned to the committee by the chairman of the department.
     

5. Scientific Research and Graduate Studies committee

Name Membership
Dr. Mohammad Alharthai Chair
Dr. Ibrahim Hakeem Member
Dr. Ismail Elkhrachy Member
Dr. Abdulnoor Ghanim Member

 

Tasks

  • Prepare a research database and prepare annual reports on the results of the department in scientific research.
  • Preparing the scientific research plan for the department so that it receives the research interests of the faculty members of the faculty and considers future interests.
  • Work to form research groups within the Department in various fields
  • Evaluating projects, research, and consultancy at the community level in southern Saudi Arabia.
  • Providing and working on designs and consulting with the local community. Encourage and support scientific research.
  • Urge scientific publication in world-class scientific journals.
  • Consider the participation of faculty members in seminars and conferences and develop a mechanism for doing so. Organize seminars and participate with different sections.
  • Holding workshops and courses at the college, department, and community levels.
  • Preparing mechanisms and incentives for students to encourage them to improve their academic achievement. Preparing and proposing awards and incentive awards for the employees of the department in various fields.
  • Submit all periodic reports to the QAAC.
  • Any other work and tasks assigned to the committee by the chairman of the department.

5.1 Graduate Studies committee (sub-committee)

Name Membership
Dr. Ismail Elkhrachy Chair
Dr. Mohammad Alharthai Member
Dr. Saleh Al-Salem Member
Dr. Ibrahim Hakeem Member
Dr. Moustafa Abdulrahim Member
Dr. Abdulnoor Ghanim Member

 

Tasks

  • Develop, maintain, and monitor policy and procedures for the operation of the Department's graduate program, consistent with Graduate Studies Deanship rules.
  • Review proposals for new or revised graduate degree programs, graduate minors, graduate interdisciplinary specializations, and other curricular matters.
  • Prepare, publish, and distribute documents describing the Department and describing policies, rules, and procedures for Department programs, including maintaining and issuing M.S. and Ph.D. brochures.
  • Handle administrative tasks necessary to keep the graduate program operating in accordance with Departmental and University rules and regulations.
  • Developing criteria for new applicants and maintaining regulations of the department for the selection process
  • Updating/revising the criteria for new applicants and maintaining the department’s regulations for the selection process.
  • Provide oversight for interdisciplinary graduate programs.
  • Any other work and tasks assigned to the committee by the chairman of the department.

6. Registration and Exams Committee

Name Membership
Dr. Gamil Mahyoub Chair
Dr. Abdulaziz Al-Shehri Member
Dr. Ahmed Maglad Member

 

Tasks

  • Setting the mechanism of admission of students in the program and the conditions of admission, considering the regulations and instructions of Najran University and the Ministry of Higher Education.
  • Coordination with the Admissions and Registration unit in the college to prepare the study schedules and coordinate with other departments and colleges to teach the common subjects.
  • Preparing and publishing final exam schedules and resolving conflicts and problems.
  • Preparing the schedules of observations for the final exams and making sure that the examinations are conducted.
  • Preparing and developing a mechanism and procedures to ensure the quality of examinations and ensure their review in order to determine the effectiveness of quality mechanisms and coordination with the QAAC to determine the strengths and weaknesses in the mechanisms of examinations and the extent of compliance of the faculty with the specifications and procedures of examinations and evaluation and propose ways of improving.
  • Preparing and developing the mechanism and instructions of examinations and supervising their implementation and preparing reports to QAAC.
  • Preparing a mechanism to review the examinations and their results and the level of quality of the correction process and the results.
  • Ensure that the classrooms are ready for examinations in terms of chairs, lighting, air conditioning and everything that is needed.
  •  Review the transfer of grades from inside the answer sheet to the external page of the answer sheet.
  • Sign on the front page of the answer sheet.
  • Handing over the answer sheet with the detailed statement of students ’grades, with an official signature of the academic advisor in the department to archive them.
  • Any other work and tasks assigned to the committee by the chairman of the department.

6.1 Exit Exam (sub-committee)

Name Membership
Dr. Ahmed Abd El Aal Chair
Dr. Abdulaziz Al-Shehri Member
Dr. Amer Fennes Member

 

Tasks

  • Preparing the exit exam question paper.
  • Arrange for the exit exam to be conducted at a particular time and inform the students accordingly.
  • Evaluate the answer sheets after the exam and prepare the result.
  • Preparing the final report and submitting it to the chair
  • Any other work and tasks assigned to the committee by the chairman of the department.

7. Human Resources Committee

Name Membership
Dr. Ali Alhamami Chair
Dr. Abdulaziz Al-Shehri Member
Dr. Mana Almansour Member
Dr. Saleh Al-Salem Member
Dr. Mohammad Alharthai Member
Dr. Mohammed Abo-Saq Member
Dr. Amer Fennes Member
Dr. Fadi Al-thoey Member

 

Tasks

  • Evaluation of new faculty position applications. Review and update faculty needs for the department.
  • Preparing a mechanism to support distinguished faculty members who provide exceptional contributions and services to the department.
  • Preparing a mechanism to evaluate the performance of faculty members and department employees and linking them with rewards.
  • Examining the papers of the applicant for promotion to the rank of associate professor and the rank of professor and verifying that the legal conditions and procedures are fulfilled.
  • Selection of arbitrators to evaluate the applicant's research for promotion.
  • Checking applicants' files for promotion before uploading them and ensuring that the candidate meets the conditions and regulations.
  • Preparing transparent disciplinary mechanisms and procedures to activate the role of accountability for the department’s employees, preparing an ethics document for the department’s employees, coordinating with committees in other departments in the college, and approving it.
  • Any other work and tasks assigned to the committee by the chairman of the department.

8. Community Service Committee

Name Membership
Dr. Saleh Al-Salem Chair
Dr Mohammad Alharthai Member
Dr. Mana Almansor Member
Dr. Fadi Al-thoey Member
Dr. Moustafa Abdulrahim Member

 

Tasks

  • Implementing the initiatives and outputs of the University and College strategic plan in terms of community service.
  • Suggesting community activities for Department staff in line with the program's vision, mission, and objectives.
  • Building effective partnerships between the community and the Department through the College Deanship.
  • Activating partnership and cooperation with the Deanship of Community Service and Continuing Education.
  • Encourage employees and students to participate in community service programs.
  • Supervising the organization of courses, lectures and seminars in the field of social responsibility and community service.
  • Evaluation of community activities presented by Department staff.
  • Any other work and tasks assigned to the committee by the chairman of the department.