Tasks

  1. Determining the department's courses each semester according to the curriculum plan, specifying the sections, and preparing the schedules.
  2. Preparing the academic schedules and final exam schedules for the department’s courses according to the students' levels, organizing classrooms, and class periods.
  3. Preparing individual teaching schedules for each faculty member, based on the students' academic levels, and the specified teaching load for each faculty member in consultation with the department head.
  4. Following up on the assignment of professors to the teaching schedule in coordination with the department head.
  5. Monitoring the allocation of sections with faculty names through the electronic system.
  6. Distributing the department's courses offered in other programs within the college and outside it to the faculty members in consultation with the department head.
  7. Coordinating with other colleges that teach certain courses within the college to ensure those courses are included in the schedule.
  8. Coordinating with the women's section regarding courses that can be taught to female students by the department's faculty members via the network.
  9. Preparing and submitting the teaching loads of faculty members in the department to the relevant authorities in the college or university.
  10. Coordinating the process of utilizing faculty from other colleges who teach the department’s courses and monitoring their attendance.
  11. Preparing an archive file, both paper and electronic, for the academic schedules to facilitate future reference.
  12. Ensuring the preparation and receipt of theoretical exams by contacting faculty members a period before the scheduled exam.
  13. Organizing final exam units, preparing the control room, and providing enough exam proctors.
  14. Updating the exam forms and regulations.
  15. Organizing mid-term exams, alternative exams, and make-up exams for each semester.
  16. Receiving exam papers from other colleges.
  17. Providing proctors during different time periods for the exams and monitoring the exam progress.
  18. Reporting any issues during exams (absences, cheating cases) to the department coordinator for further reporting to the department council if necessary.
  19. Preparing reports on monthly and final exams.
  20. Any other tasks related to the unit.